On the day coordination details — BE Weddings & Events

On the day coordination details form.

Thank you so much for choosing Bronte Ellaine Weddings & Events to coordinate your wedding. I am honoured to have the opportunity to bring your special day to life. Please make yourself a drink, put your feet up, and take a few moments to complete the wedding details form below. If you are unsure about any of the answers, no stress! We can talk through all the details during your on the day coordination meeting.
Looking forward to hearing from you!

KEY WEDDING DETAILS

Bride's Name

First Name

Last Name

Bride's Phone Number

(###)

###

####

Groom's Name

First Name

Last Name

Groom's Phone Number

(###)

###

####

Wedding Date

YYYY

Wedding Venue

(Ceremony & reception)

Confirmed number of guests

Please include number of adults and number of children (& children/s ages).

Bride's getting ready address

Groom's getting ready address

Wedding rehearsal date (if known)

YYYY

KEY CONTACTS

Please note all contact details are stored securely and no personal details will be shared with external providers without consent.

Parent's of the Bride

(Names & phone numbers)

Parents of the Groom

(Names & phone numbers)

Bridesmaids (if applicable)

(Names & phone numbers)

Groomsmen (if applicable)

(Names & phone numbers)

Flower girl & ringbearer names (if applicable)

Other important personal contacts

(Names, relationship & number)

SUPPLERS

Please let us know your wedding suppliers including their names, business name, and contact details.

Celebrant/Pastor

Caterer

Photographer

Videographer

Florist

Style hire

Catering hire (if applicable)

Musician/band/DJ

Transport

Make up artist

Hairstylist

Cake supplier

Stationery (signage, menus, etc)

Lighting/audio

Bride's dress

Groom's suit

Additional suppliers

Please include the names and contact details of any additional suppliers for your wedding (e.g. dance floor, photo booth)

CEREMONY DETAILS

Ceremony set up/styling detials

Please outline the styling you would like set up for your ceremony space (chairs, arbours, signage, florals, etc)

Ceremony songs

Please include processional song, recessional song, and signing of the registry songs (if applicable), as well as how these will be played (live musician, or played through speaker).

Additional ceremony requests (if applicable)

Please let me know if there are particular ways I can help at your ceremony (e.g. handing out umbrellas, distributing water or programs).

COCKTAILS/CANAPÉS

Cocktail/Canapé styling instructions

Please outline any styling/set up instructions for your cocktail/canapé space if applicable.

Specific cocktail/canapé requests

Bridal party photo location/s

RECEPTION

Key reception songs

May include bridal party entrance, first dance, cake cutting and/or bride and groom exit.

Reception styling/set up details

Supplier meals

How many crew meals will be supplied and for which suppliers?

Guest dietary requirements

Please include names and dietary requirements

Additional reception requests (if applicable)

TIMELINE

Make up

Please include the full schedule for your make up artist.

Hair

Please include the full schedule for your hair stylist.

Bride/bridesmaids pick up time

Groom/groomsmen pick up time (if applicable)

Guest transport departure (if applicable)

Please include time/s and address/s

Guest arrival at ceremony

Groom/groomsmen arrival at ceremony

Bride/bridesmaid arrival at ceremony

Ceremony commencement

Ceremony conclusion

Cocktail/canapé commencement

Bridal party photos

Guests to enter reception

MC welcome/housekeeping

Bridal party entrance to reception

Welcome toast

Catering service times

Please include first, second and/or third course timings if applicable.

Speeches

Please provide the names of the people who will be giving speeches and the time of each speech.

First dance (if applicable)

Cutting of the cake (if applicable)

Bouquet toss (if applicable)

Bride & Groom farewell (if applicable)

Wedding concludes and guests depart

Additional timing to note

If there is anything else you would like us to know, please provide details below.

Thank you for taking the time to complete this form. In addition, please send Bronte any important documents such as a draft timeline, confirmed hire list, floral or supplies lists, guest lists and/or seating plans to bronteellaineweddings@gmail.com.